Reopening communication tips for businesses after coronavirus

As the COVID-19 pandemic was making headlines earlier this year and businesses began to close, there were many questions as to how businesses should communicate to customers. Now, as states across the country slowly begin to open up again, there will be many more.

Truly, what you do as a business and how you treat people during a crisis will be remembered. If you do it right, you can win and grow market share. If you do it wrong, the reverse is also true. It is imperative that businesses—regardless of industry—have a reopening plan for communications as well as operations.

The first step to reopening should always be following official guidance and doing your absolute best to ensure your staff and your customers or guests are safe. When you have that plan in place, consider the steps below to optimize your reopening communications.

Update your info. If your guests don’t know what your hours are or even if you are open, they definitely can’t visit, whether for takeout or in-person. Check Facebook, Twitter, Instagram, Yelp, TripAdvisor, Google and your own website. Search your business, and check the results. Does everything have your current hours and operations correctly listed? If not, fix it.

Communicate to your customers. You might be scared about blowback, or nervous that with new operations, you’ll be totally overwhelmed by customer demand when you reopen. But your customers still need to know what’s going on. Tell them! Update your website to reflect your new procedures, post on social with regular updates, or send an eblast. Again, if your guests don’t know how you’re operating, they can’t visit.

Be extra responsive. People are going to have questions, and they are going to have opinions. Now is the time to spend more time on call to answer those queries. Monitor your social media inboxes, your email inboxes and your phone line. It might help to brainstorm a few frequently asked questions and create a set response so everyone who is replying stays on message.

Monitor the situation. This is a crisis, and there will be a harsher spotlight on your business now than ever. People might not agree with your operating procedures, or they might not feel they are getting the same experience because of them. Now is the time to deploy your best social media listening tools. Monitor conversations you are tagged in or that mention your business and be prepared to respond in a way that diffuses the situation.

Stay top of mind. It’s not business as usual, but find ways you can continue to communicate with your guests. Post on social media. Send an email. There are a lot of messages flying around out there, and you need to ensure you are staying top of mind.

Learn from this. Did you do anything during the crisis that worked well? Perhaps you started a weekly virtual series, or deployed an awesome family meal deal. What can you continue to do even in reopening that would help move the needle?

We know you’ve heard this many times over, but these are unprecedented times. It can be tough to walk the line of communication during reopening. We hope these tips help, but if you have questions or are feeling overwhelmed, don’t hesitate to reach out.

We, too, are a small business navigating this crisis. We can be your Orlando public relations partner, whether you are a restaurant, attraction or B2B company. Email Will at will@wellonscommunications.com or call 407-462-2718 and let’s start the conversation.

Communications is a two-way street…starting with listening

One of the traits of successful business people is their ability to communicate. Successful businesses center around great ideas, augmented by the ability of their leaders to clearly and persuasively convey why their product or service is important for their target audiences. These leaders have the gift of simply and effectively underscoring the need for what they do and how their product or service benefits their customers.

But in many instances, there is a single trait that distinguishes a business leader from their competitors. It costs nothing but a modicum of patience and minimal amount of time.

That “magic bullet” is listening.

Active listening is a consistent trait among business leaders

Canadian business consultant Brady Wilson—whose Juice, Inc. has earned a reputation for improving communications between businesses, their customers and their own employees—offers an insightful tip on getting people to engage.

Wilson shares a story about a bank that decided to change its customer service interactions. Like every other financial institution, the bank was engaged in transactional currencies where one transaction was just like another.

However, by engaging the brain and the heart in tandem in a process called “human currencies,” the bank was able to increase the sale of financial products and increase customer loyalty.

The first step was to ask a question: “How are you doing?” By demonstrating empathy along with patience, bank employees were able to make a positive brain connection with the customer.

By recognizing the “human element” through active listening, positive changes in customer service interactions happened.

The notion of active listening

Active listening requires a conscious effort to hear not only the words that another person is saying, but more importantly, the complete message being communicated.

This demands that one pays attention to the other person.

You cannot allow yourself to become distracted by whatever else may be going on around you or by forming counter arguments while the other person is still speaking—nor can you allow yourself to get bored and lose focus on what the other person is saying.

In short, active listening is hard work. It requires patience and focus. It demands putting aside what you want to say and deferring to someone else for a few moments. And it demands a commitment to listen.

More about active listening

More examples and insights about aggressive listening are underlined by an insightful article by publisher Ashley Stahl, a Forbes contributor, who makes her point by showcasing three Ted Talks in an April 30, 2018 article.

 You can hear the Ted Talks here.

Try talking with Wellons Communications. We listen.

At Wellons Communications, we take listening very seriously. We know what we know…but there is a lot we don’t know. The only way we find out what we don’t know (and need to know) is listening.

We listen to what our clients want to accomplish. We pay attention to what our clients’ target audiences say they want, another form of listening that can point us in the right direction.

Only by listening to our clients can we accurately and successfully help them communicate – and listen – to their target audiences.

Take a shot at active listening and give us a call. Start by telling us what you want to do and, generally, how you want to go about it.

We’ll listen. We will ask questions. And then we will listen some more.

And, when it comes time for us to provide feedback, we will have a clear idea of what you want to accomplish and have sound ideas of how we can help you achieve your goals.

I’m ready to start listening to what you have to say. Call me at 407-339-08798 or email me at will@wellonscommunications.com.

 

Want to reach your customers? You gotta run.

Every morning in Africa, a gazelle wakes up.
It knows it must run faster than the fastest lion or it will be killed.
Every morning a lion wakes up.
It knows it must outrun the slowest gazelle or it will starve to death.
It doesn’t matter whether you are the lion or the gazelle.
When the sun comes up, you better start running.

African proverb

Getting your message out to your target audiences must be an important priority in your business. If you drag your heels reaching out to your clients and potential clients, you can bet your competitors are working to fill the void.

Why the urgency?

Because no one is holding their breath waiting to hear from you.

Important ideas have to be repeated  often

At Wellons Communications, we believe in the Rule of Seven: Seven impressions are required to effectively communicate an important thought or concept.Lion gazelle

The core message can be the same, but it needs to be conveyed at least seven times to break through the “white noise” of communications.

So how do you know when you have achieved the Rule of Seven?

Results.

Whatever metrics are important to you should either change (or remain the same) when your target audiences have absorbed your message.

What kinds of results? Sales should show positive results. Awareness should increase. Perception of your service or product should be aligned with how you want your product or service to be recognized. Customers and clients should be more attuned to what you are can do – and are doing – and why you are important to their welfare.

We get those results

Our organization conducts communications programs that strive for positive marketing results, not simply publicity or news coverage that puts you in front of your audience on a one-time basis.

The only reason you are in business, after all, is to sell something. And our job is to help you sell it.

We go about it from two vantage points:

1) Creating opportunities for you to tell your story and create awareness of the benefits of your product or service
2) Removing any barriers from your ability to reach your key audiences

We aggressively seek and capitalize on communications opportunities that can benefit you and obliterate any barriers (e.g. misconceptions, underutilization of available resources, competitive claims) that can stand in the way of your business.

So what’s stopping you?

One of the most common barriers to marketing success is getting timely approvals to launch messaging programs.

Plans can reside inboxes for weeks before reviewed and Okay-ed. Decisions on strategies and tactical programs can be pushed off until “we get it just right.”

Meanwhile, your competitors are running circles around you. They are getting closer to reaching seven points of contact with your target audiences before you.

Like the gazelle and the lion, you have to run fast

Today’s hyper-speed communications environment demands that you work fast.

Our team at Wellons Communications recognizes how important that is.

Like the gazelle and the lion, we run as fast as we can every single day and craft programs that our clients may have not yet considered.

Find out just how fast we can move. Give me a call at 407-339-0879 or email me at will@wellonscommunications.com to learn more about what we can do to help boost your marketing communications.

2025 © Wellons Communications | Orlando PR Firm. All Rights Reserved.