Reopening communication tips for businesses after coronavirus

As the COVID-19 pandemic was making headlines earlier this year and businesses began to close, there were many questions as to how businesses should communicate to customers. Now, as states across the country slowly begin to open up again, there will be many more.

Truly, what you do as a business and how you treat people during a crisis will be remembered. If you do it right, you can win and grow market share. If you do it wrong, the reverse is also true. It is imperative that businesses—regardless of industry—have a reopening plan for communications as well as operations.

The first step to reopening should always be following official guidance and doing your absolute best to ensure your staff and your customers or guests are safe. When you have that plan in place, consider the steps below to optimize your reopening communications.

Update your info. If your guests don’t know what your hours are or even if you are open, they definitely can’t visit, whether for takeout or in-person. Check Facebook, Twitter, Instagram, Yelp, TripAdvisor, Google and your own website. Search your business, and check the results. Does everything have your current hours and operations correctly listed? If not, fix it.

Communicate to your customers. You might be scared about blowback, or nervous that with new operations, you’ll be totally overwhelmed by customer demand when you reopen. But your customers still need to know what’s going on. Tell them! Update your website to reflect your new procedures, post on social with regular updates, or send an eblast. Again, if your guests don’t know how you’re operating, they can’t visit.

Be extra responsive. People are going to have questions, and they are going to have opinions. Now is the time to spend more time on call to answer those queries. Monitor your social media inboxes, your email inboxes and your phone line. It might help to brainstorm a few frequently asked questions and create a set response so everyone who is replying stays on message.

Monitor the situation. This is a crisis, and there will be a harsher spotlight on your business now than ever. People might not agree with your operating procedures, or they might not feel they are getting the same experience because of them. Now is the time to deploy your best social media listening tools. Monitor conversations you are tagged in or that mention your business and be prepared to respond in a way that diffuses the situation.

Stay top of mind. It’s not business as usual, but find ways you can continue to communicate with your guests. Post on social media. Send an email. There are a lot of messages flying around out there, and you need to ensure you are staying top of mind.

Learn from this. Did you do anything during the crisis that worked well? Perhaps you started a weekly virtual series, or deployed an awesome family meal deal. What can you continue to do even in reopening that would help move the needle?

We know you’ve heard this many times over, but these are unprecedented times. It can be tough to walk the line of communication during reopening. We hope these tips help, but if you have questions or are feeling overwhelmed, don’t hesitate to reach out.

We, too, are a small business navigating this crisis. We can be your Orlando public relations partner, whether you are a restaurant, attraction or B2B company. Email Will at will@wellonscommunications.com or call 407-462-2718 and let’s start the conversation.

Why you need to say “Thank You” to your clients

There is no better time to express your gratitude for the business of your clients than to simply wish them well for the holidays.

Yet, surprisingly, sending a simple and direct message to your clients to let them know that you value the confidence they invest in you is an opportunity that is often overlooked.

Personal messages can cost virtually nothing. They take only a few moments. And the benefits can be immeasurable.

Here are a few ways to let your clients know you are grateful for their business.

The power of a personal note

When was the last time you received an actual hand-written note from someone?

Take five minutes to compose a short message that lets your client know you appreciate the business they have afforded you over the past year. The written word, in your own hand, is enormously powerful.

In an age when tweets, texts, and emails dominate communication, notes stand out. And all they cost is a few moments of your time and postage.

A phone call personalizes your gratitude

Just as simple as a personal note is a personal call to your client.

The act of simply picking up the phone and wishing your client a happy holiday is thoughtful and will stand out simply because you have thought of them.

Better yet, personalize the call by letting your client know you are generally familiar with their family or loved ones. Simply by extending the good wishes to one’s spouse or children in your call can let your client know you have their interests at heart.

What if you want to symbolize your thanks with a gift?

Everyone enjoys receiving gifts. But be careful. Gift-giving needs to be carefully thought through.

Who should you gift? Many companies forbid any corporate gift giving, or only allow employees to accept gifts valued at less than $25.

What should you give? The decision of what to give should comply with your client’s standards and directives on gift-giving and gift-receiving. Sending a gift to a client who’s unable to keep it is awkward for both parties.

The best solution? If you feel a gift is necessary, employ common sense and send a gift that is useful, not overly extravagant, and reflective of both your values and those of your client.

How do other organizations express their thanks during the holidays?

Want to explore more about addressing your client during the holidays, from contact to gift-giving?

You might want to glance at Do’s and Don’ts for Client Gifts Over the Holidays, authored by James Harris that first appeared in Entrepreneur Magazine in December 2017.

Harris’s article is loaded with tips and examples of approaching gift-giving and using gifts—and enhancing connections—with clients. 

And thanks to you for taking an interest in Wellons Communications

As we approach the holiday season, those of us at Wellons Communications are grateful for your interest in us.

We value the responsibility and business our clients invest in us to address their public relations needs. We remind ourselves daily that if our clients succeed, we succeed, and without our clients, we do not exist. Best wishes to all for a Happy Thanksgiving and a wonderful 2019 holiday season.

Communications is a two-way street…starting with listening

One of the traits of successful business people is their ability to communicate. Successful businesses center around great ideas, augmented by the ability of their leaders to clearly and persuasively convey why their product or service is important for their target audiences. These leaders have the gift of simply and effectively underscoring the need for what they do and how their product or service benefits their customers.

But in many instances, there is a single trait that distinguishes a business leader from their competitors. It costs nothing but a modicum of patience and minimal amount of time.

That “magic bullet” is listening.

Active listening is a consistent trait among business leaders

Canadian business consultant Brady Wilson—whose Juice, Inc. has earned a reputation for improving communications between businesses, their customers and their own employees—offers an insightful tip on getting people to engage.

Wilson shares a story about a bank that decided to change its customer service interactions. Like every other financial institution, the bank was engaged in transactional currencies where one transaction was just like another.

However, by engaging the brain and the heart in tandem in a process called “human currencies,” the bank was able to increase the sale of financial products and increase customer loyalty.

The first step was to ask a question: “How are you doing?” By demonstrating empathy along with patience, bank employees were able to make a positive brain connection with the customer.

By recognizing the “human element” through active listening, positive changes in customer service interactions happened.

The notion of active listening

Active listening requires a conscious effort to hear not only the words that another person is saying, but more importantly, the complete message being communicated.

This demands that one pays attention to the other person.

You cannot allow yourself to become distracted by whatever else may be going on around you or by forming counter arguments while the other person is still speaking—nor can you allow yourself to get bored and lose focus on what the other person is saying.

In short, active listening is hard work. It requires patience and focus. It demands putting aside what you want to say and deferring to someone else for a few moments. And it demands a commitment to listen.

More about active listening

More examples and insights about aggressive listening are underlined by an insightful article by publisher Ashley Stahl, a Forbes contributor, who makes her point by showcasing three Ted Talks in an April 30, 2018 article.

 You can hear the Ted Talks here.

Try talking with Wellons Communications. We listen.

At Wellons Communications, we take listening very seriously. We know what we know…but there is a lot we don’t know. The only way we find out what we don’t know (and need to know) is listening.

We listen to what our clients want to accomplish. We pay attention to what our clients’ target audiences say they want, another form of listening that can point us in the right direction.

Only by listening to our clients can we accurately and successfully help them communicate – and listen – to their target audiences.

Take a shot at active listening and give us a call. Start by telling us what you want to do and, generally, how you want to go about it.

We’ll listen. We will ask questions. And then we will listen some more.

And, when it comes time for us to provide feedback, we will have a clear idea of what you want to accomplish and have sound ideas of how we can help you achieve your goals.

I’m ready to start listening to what you have to say. Call me at 407-339-08798 or email me at will@wellonscommunications.com.

 

Don’t wait until the new year to change your communications strategy

We are already half way through 2017 — can you believe it? We’re betting those New Year’s resolutions are feeling a long way off.

But what about your goals for your business?

Just like the daily trips to the gym you promised yourself would happen, goals for your business’s health should never be put on the back burner. We know even the best laid plans can get lost in the shuffle, and it can be discouraging not to see the results you want — but if your communications strategy is not working, change it.

Try these tips to turn around lagging results.Ben Franklin

Get a fresh perspective. If you don’t love the results from a campaign, try looking at your strategy with a new set of eyes. Pull some members of your team onto the project, and see if they have suggestions. Call up a mentor and ask her if she has had that experience before. Other people might offer up ideas you haven’t thought of before.

Draw from success. You’ve had success before. Why is this different? Are there aspects of strategies you used before that you could pull in to make this campaign more successful? Carefully look over past data or analyze past experiences and see if you can draw new conclusions.

Take inspiration from your inspirations. Most business leaders have a list of companies they admire. Check in on yours. Look over their content, including blogs, newsletters and social media. What are they doing to communicate that you like? Incorporate some of the same strategies in your own efforts.

Still stuck? Call in the experts. At Wellons Communications, we have years of experience in analyzing business situations, developing a plan, and executing on actionable items to tell your story. Don’t wait until the new year. Give us a call at 407-339-0878 or email me at will@wellonscommunications.com to get started on your plan.

2025 © Wellons Communications | Orlando PR Firm. All Rights Reserved.